No more afternoon of typing invoices
Extracts supplier, date, amount and category from a batch of invoices into a ready-to-paste table, flagging duplicates and anything needing approval.
Cost saved
TYPICAL TIME SAVED: 2–3 HOURS PER WEEKLY BATCH
THE FINANCE PLAYBOOK, GUIDE 5 OF 10.
Finance & Back Office
Turn a pile of invoices into a ready-to-reconcile table in twenty minutes.
Turn a pile of invoices into a tidy list in twenty minutes. 28 ready-made prompts for the back office. Copy one, paste it in, use it today.
£19.99
LESS THAN THE COST OF PROCESSING TWO SUPPLIER INVOICES BY HAND.
INSTANT DOWNLOAD · FULL 30-DAY MONEY-BACK GUARANTEE
WHICH ONE ARE YOU?
Forty-odd supplier invoices arrive the same week a key team member's off sick, each one needing typing into the accounts sheet before anything can be reconciled or approved.
Written by
Carefully refined by hospitality professionals in boutique hotels and international hotel groups.
HOW THIS WORKS
You do not need to know anything about AI
If you can send a WhatsApp message, you can do this.
1
Open a free AI app
ChatGPT, Claude, Microsoft Copilot or Google Gemini. On your phone or your computer. The free version is enough. You do not need to pay anyone but us.
ChatGPTClaudeCopilotGemini
2
Copy one of our prompts and paste it in
A prompt is just a set of instructions, already written for you. Change the bits in brackets to your own rooms, names and times.
3
Read what comes back and use it
It takes seconds. Change anything you do not like, print it, or send it to your team.
There is nothing to install. Nothing to set up. Nothing to connect to your booking system.
WHAT THE PAPERWORK IS COSTING YOU NOW
Operating costs grew roughly twice as fast as revenue across the industry last year, the pressure finance teams spend their days reconciling against (CBRE, 2025).
The average cost reported to manually process a single supplier invoice is £12.88, across industries generally, a useful benchmark for what automation is worth (Ardent Partners, 2024, cross-industry).
And every hour spent typing invoice details by hand is an hour not spent on the judgment call that actually needed a trained eye.
WORK OUT WHAT IT COSTS YOU A YEAR
£10,220
A YEAR, JUST ON LISTS, ROTAS AND PAPERWORK
THAT IS £256 PER ROOM, PER YEAR, ACROSS 40 ROOMS.
HOW YOUR FIRST WEEK GOES
Tonight
You finally have a plan.
Read the playbook and run the Invoice Pile on this week's supplier invoices.
Tomorrow
You can see it working.
Try the Daily Revenue Reconciliation against today's PMS report and actual takings.
Friday
Run the Duplicate-Invoice Check across last month's paid invoices.
WHAT THE PROMPTS DO FOR YOU
Ten jobs that stop eating your week.
These are ten of the prompts. The time savings are our own estimates, from using them in our own properties. They are not from an independent study, and your house may be quicker or slower.
Duplicate invoices caught before they're paid
Flags invoices that look like possible duplicates before they're paid twice.
Cost saved
TYPICAL TIME SAVED: AROUND 20 MINUTES PER CHECK
Revenue reconciled every day, not just Friday
Reconciles today's PMS revenue against actual banked takings, with a best guess at the cause of any gap.
Margin saved
TYPICAL TIME SAVED: AROUND 20 MINUTES EVERY DAY
A week-to-date P&L in minutes
Builds a rough week-to-date profit and loss from whatever figures you already have.
Time saved
TYPICAL TIME SAVED: AROUND 1 HOUR EVERY WEEK
Payroll mismatches caught before payday
Flags mismatches between rostered and paid hours before payroll runs, not after a queried payslip.
Time saved
TYPICAL TIME SAVED: 20–30 MINUTES PER PAY PERIOD
Overtime costs, brought into the open
Summarises which departments are running the most overtime and whether it's trending up.
Cost saved
TYPICAL TIME SAVED: AROUND 30 MINUTES EVERY PAY PERIOD
Tight weeks spotted before they bite
Builds a week-by-week cash position from your bank balance and known payments, flagging any tight week.
Time saved
TYPICAL TIME SAVED: AROUND 30 MINUTES PER SNAPSHOT
Out-of-policy claims caught before approval
Flags claims outside policy, missing receipts, over the limit, before you approve them.
Time saved
TYPICAL TIME SAVED: AROUND 15 MINUTES PER BATCH
Owner statements, explained in two minutes
Turns raw owner-statement figures into a two-minute plain-language read.
Time saved
TYPICAL TIME SAVED: AROUND 1 HOUR PER STATEMENT
Finance's briefing, in plain English
Writes finance's three or four lines for the weekly briefing, in words a non-finance GM will actually understand.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES EVERY BRIEFING
TRY ONE FOR FREE
Here is a free prompt. Use it on tonight’s work.
TRY IT FREE
Here are this week's supplier invoices [paste text or describe the photos]. Extract into a table: supplier, date, invoice number, net, tax, total, and your best guess at the expense category (mark guesses clearly). Flag possible duplicates and anything over [amount] for approval. Give me the table ready to paste into my accounts sheet.
Host or small-property variant: works exactly the same with a handful of invoices a month as it does with forty in a week, paste whatever you've got.
Run it on this week's invoice pile before it grows any bigger. If it doesn't beat an afternoon of typing, you've lost twenty minutes. If it does, the other 27 prompts are £19.99. Nothing here replaces your accountant, it just clears the admin from around their inbox and yours.
WHAT YOU PAY
Finance & Back Office Playbook, £19.99
You get every prompt for this department in one download, today.
- Each one comes in three sizes: a few flats, a small B&B, or a full hotel
- Ready-made lists, rotas and checklists you can print
- A page of facts and figures to show your owner or your boss
- A simple plan for your first 30 days
- Free updates for life, and no subscription
AT CHECKOUT
Add the other nine departments for £79.01. That is all ten for £99, instead of £199.90 if you bought them one at a time.
THE NUMBERS
£12.88
average reported cost to manually process a single supplier invoice, across industries generally
Ardent Partners, 2024 (cross-industry)
~2x
roughly how much faster operating costs grew than revenue across the industry last year
CBRE, 2025
£19.99
the whole playbook, which is less than the cost of processing two invoices by hand
AI Hospitality Guide
WHAT’S IN EVERY GUIDE
- More than 25 prompts, ready to copy and paste
- A version of each one for a few flats, a small B&B or a full hotel
- Printable lists, rotas and checklists
- A page of facts and figures to show your owner or your boss
- A simple plan for your first 30 days
- Free updates for life, and no subscription
Written by hospitality operators, for hospitality operators. Download it and use it the same day.
THE GUARANTEE
Full 30-day money-back guarantee
Get a full refund of the purchase price within 30 days of purchase, no questions asked. Email hello@aihospitalityguide.com with the email address used for your order. Access to that order’s files ends once the refund is given. Refunds can take 5 to 10 working days to show on your statement.
NEXT
Also want the numbers behind your rate decisions sorted too? The Back Office Pack adds Revenue + Operations for £49.
FINANCE & BACK OFFICE PLAYBOOK, £19.99