The 40-minute meeting cut to 15
Turns five departments' scattered updates into the three things needing cross-department coordination today.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES EVERY MORNING
THE OPERATIONS PLAYBOOK, GUIDE 7 OF 10.
Operations & Workflows
Turn five departments' scattered notes into one fifteen-minute meeting.
Turn five departments' scattered notes into one fifteen-minute meeting. 28 ready-made prompts for handovers, morning meetings and daily checks. Copy one, paste it in, use it today.
£19.99
LESS THAN THE COST OF ONE OVER-LONG MORNING MEETING A WEEK, FOR A MONTH.
INSTANT DOWNLOAD · FULL 30-DAY MONEY-BACK GUARANTEE
WHICH ONE ARE YOU?
The morning meeting runs forty minutes because five department heads each read their own notes in full, and the one thing that actually needed cross-department attention, a function clashing with a planned shutdown, surfaces near the end.
Written by
Carefully refined by hospitality professionals in boutique hotels and international hotel groups.
HOW THIS WORKS
You do not need to know anything about AI
If you can send a WhatsApp message, you can do this.
1
Open a free AI app
ChatGPT, Claude, Microsoft Copilot or Google Gemini. On your phone or your computer. The free version is enough. You do not need to pay anyone but us.
ChatGPTClaudeCopilotGemini
2
Copy one of our prompts and paste it in
A prompt is just a set of instructions, already written for you. Change the bits in brackets to your own rooms, names and times.
3
Read what comes back and use it
It takes seconds. Change anything you do not like, print it, or send it to your team.
There is nothing to install. Nothing to set up. Nothing to connect to your booking system.
WHAT THE PAPERWORK IS COSTING YOU NOW
Operating costs grew roughly twice as fast as revenue across the industry last year, a squeeze that lands on whoever's coordinating across every department (CBRE, 2025).
Around 1 in 2 frontline hospitality managers, duty managers and ops leads included, describe themselves as burned out (Axonify, 2024).
And every scattered handover, every meeting spent reading five departments' notes aloud, is time that isn't going into spotting the one thing that actually needs attention today.
WORK OUT WHAT IT COSTS YOU A YEAR
£10,220
A YEAR, JUST ON LISTS, ROTAS AND PAPERWORK
THAT IS £256 PER ROOM, PER YEAR, ACROSS 40 ROOMS.
HOW YOUR FIRST WEEK GOES
Tonight
You finally have a plan.
Read the playbook and run the Morning Meeting Brief using whatever scraps of information you're already getting.
Tomorrow
You can see it working.
Use the Shift Handover Note to close out your shift properly, in under a minute to read.
Friday
Try the Duty Manager Walk-Round Checklist and see if it catches anything new.
WHAT THE PROMPTS DO FOR YOU
Ten jobs that stop eating your week.
These are ten of the prompts. The time savings are our own estimates, from using them in our own properties. They are not from an independent study, and your house may be quicker or slower.
A handover that takes a minute to read
Turns rough notes into a clear, priority-ordered handover that takes under a minute to read.
Time saved
TYPICAL TIME SAVED: AROUND 10 MINUTES EVERY HANDOVER
The whole property briefed before the day starts
Builds your full-property morning briefing from arrivals, departures, occupancy and the issues log.
Time saved
TYPICAL TIME SAVED: AROUND 40 MINUTES EVERY MORNING
Nothing missed on the walk-round
A one-page checklist organised by route through the building, so nothing's missed on a walk-round.
Time saved
TYPICAL TIME SAVED: AROUND 15 MINUTES PER ROUND, AND FEWER MISSED CHECKS
A rough idea turned into a real plan
Turns a rough idea into key milestones, who needs to be involved, and the top three risks.
Time saved
TYPICAL TIME SAVED: AROUND 1 HOUR PER PROJECT
The near-miss that matters, found first
Groups 90 days of near-misses by location and type, and ranks the top three by how serious they could have been.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES PER REVIEW
Cross-department meetings that stay under 30 minutes
Builds a tight agenda for a cross-department meeting that stays under 30 minutes.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES PER MEETING
A proper procedure from a rambling voice note
Turns a rambling explanation of how you currently do something into a clear, numbered procedure.
Time saved
TYPICAL TIME SAVED: AROUND 1 HOUR PER SOP
This week's operations, in one page
Turns this week's cross-department data into a one-page summary with one recommendation for next week.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES EVERY WEEK
Missed commitments between departments, caught
Flags where departments aren't meeting their agreed response-time commitments to each other.
Time saved
TYPICAL TIME SAVED: AROUND 20 MINUTES PER REVIEW
TRY ONE FOR FREE
Here is a free prompt. Use it on tonight’s work.
TRY IT FREE
Here's what each department has flagged for today [paste: housekeeping, front desk, F&B, maintenance, whatever you have]. Build a tight morning-meeting agenda: the three things that need cross-department coordination today, then a quick-fire list of department-specific items.
Small-property variant: if you're wearing every department's hat yourself, paste your own rough notes from each area and the same prompt organises your own day.
Run it before your next morning meeting and time how long it actually takes. If it doesn't beat your usual forty minutes, you've lost twenty. If it does, the other 27 prompts are £19.99.
WHAT YOU PAY
Operations & Workflows Playbook, £19.99
You get every prompt for this department in one download, today.
- Each one comes in three sizes: a few flats, a small B&B, or a full hotel
- Ready-made lists, rotas and checklists you can print
- A page of facts and figures to show your owner or your boss
- A simple plan for your first 30 days
- Free updates for life, and no subscription
AT CHECKOUT
Add the other nine departments for £79.01. That is all ten for £99, instead of £199.90 if you bought them one at a time.
THE NUMBERS
~1 in 2
frontline hospitality managers, duty managers and ops leads included, describe themselves as burned out
Axonify, 2024
98% / 32%
the gap between owners who've started with AI somewhere in the business, and those who've actually embedded it across day-to-day operations
Wyndham, 2026
£19.99
the whole playbook, which is less than the cost of one over-long meeting a week, for a month
AI Hospitality Guide
WHAT’S IN EVERY GUIDE
- More than 25 prompts, ready to copy and paste
- A version of each one for a few flats, a small B&B or a full hotel
- Printable lists, rotas and checklists
- A page of facts and figures to show your owner or your boss
- A simple plan for your first 30 days
- Free updates for life, and no subscription
Written by hospitality operators, for hospitality operators. Download it and use it the same day.
THE GUARANTEE
Full 30-day money-back guarantee
Get a full refund of the purchase price within 30 days of purchase, no questions asked. Email hello@aihospitalityguide.com with the email address used for your order. Access to that order’s files ends once the refund is given. Refunds can take 5 to 10 working days to show on your statement.
NEXT
Also want your safety paperwork sorted the same way? The Ops Pack adds Maintenance + Health & Safety for £49.
OPERATIONS & WORKFLOWS PLAYBOOK, £19.99